Volunteer Trail Safety Patrol - East Bay Regional Park District

to the East Bay Regional Park District's Web site

Event Assistance Request Form

Please use this form to ask the Volunteer Trail Safety Patrol to supply volunteer staffing for your public event.

If the event is operated by the East Bay Regional Park District, the requester should be a District employee. If the event is to be operated by an outside organization on District lands under a permit from the District, the requester should be a representative of that outside organization.

Please supply as much information as possible. You must supply the requester's name and a day phone number in order to submit your form. The Submit and Reset buttons are at the bottom of the page.

If you would like a copy of what you are submitting, print this Web page after completing the form but before you press the Submit button.

Requester's full name
Requester's phone number(s)
(Example: 510-555-1212)		 Day
Evening
Cellular
Requester's email address
Is the requester an East Bay Regional Park District employee? Yes No
If "No", what is the name of the requester's organization?
If "No", please provide the URL of any Web page that describes the event or that describes the requester's organization
(We can refer our volunteers and the public to your Web page. The event name and description you provide below should generally be consistent with the information on the Web page.)
If "Yes", at which park/trail unit does the requester work?
If "Yes", is this event (or will it be) listed in Regional in Nature?
(If Yes, you may wish to use the name and description of this event as listed there to answer the "full public name" and "full public description" questions below.)		 Yes No
Full public name of the event
(Please use the name with which you are publicizing this event or with which you would publicize it if you were doing so. Examples: "A Haunted Halloween", "Jack London Memorial 10K Run")
Full public description of the event
(Please provide a sentence or paragraph of up to 60 words that publicizes your event. This information enables us to "sell" your event to our volunteers and also to the general public, who can see the listing of this event on our public Calendar. Example: "This annual festival features hikes, music, crafts, and informational booths. Bring a picnic lunch to enjoy while listening to live music. Take the family for a wildflower walk, print up a tree shirt, and learn about native plants for your garden.")

Does the requester limit who may attend (participate in or view) the event? (Are fees being charged for entry, is entry limited to members of a particular group or type, etc?)

 Yes No
If "Yes", please explain any such limitation.
Location of the event in the Regional Parks:
(see the next question if you cannot indicate the location here)
Specific location of the event:
Date(s) of the event
Times at which the event opens and closes to the public Open
Close
Times at which the VTSP volunteers should arrive and can expect to depart Arrive
Depart
To what specific location should the VTSP volunteers report?
How many VTSP volunteers would the requester like to have? Minimum; Maximum
What duties will VTSP volunteers perform? If different duties, estimate how many VTSP volunteers are needed to perform each.
(Examples include: vehicle traffic control, parking direction, providing information to attendees, patrolling trails or monitoring checkpoints, aid stations, or other fixed locations during the event to enhance participant safety. VTSP volunteers can also be asked to bring and use Family Radio Service two-way radios, many of them have assigned Regional Parks two-way radios, and some are licensed amateur "ham" radio operators with their own handheld, mobile, or portable equipment.)
VTSP volunteers wear patrol uniform clothing tops while on duty as patrollers. Specify any different clothing requested.
Will rain or other bad-weather condition cancel the event? Yes No
If Yes, please explain. Include: who to contact, at what phone number, and at what time to ask whether the event is being canceled.
List any items that will be provided on location to VTSP volunteers (e.g., snack, lunch, water, souvenir T shirt).
(These are not necessary, but this information helps our volunteers understand what to expect.)
List any specific items that VTSP volunteers should bring with them (e.g., lunch, wristwatch, flashlight).
(VTSP volunteers asked to assist with vehicle traffic control and parking direction are expected to bring a traffic safety vest and related gear, and usually bring Family Radio Service two-way radios, but may not have traffic cones or safety tape available to them.)
May VTSP volunteers who ordinarily patrol with dogs bring their dogs with them? Yes No
Can VTSP volunteers who ordinarily patrol on bicycles perform their duties on bicycles? Yes No
Can VTSP volunteers who ordinarily patrol on horseback perform their duties on horseback? Yes No
Please add comments as desired to explain the circumstances more completely.

If you would like a copy of what you are submitting, print this Web page after completing the form but before you press the Submit button.

Please press the Submit button only once.

Related Links on this Web Site

May 2008
parkpatrol.org

This Web site is the property and responsibility of members of the Volunteer Trail Safety Patrol. This Web site is not officially supported by the East Bay Regional Park District.